Focus CPA Group, Inc. (562)281-1040 » Quickbooks

Two different versions of Quickbooks on the same computer?

Tue, 28 Dec 2010 18:43:00 +0000

Question by William K: Two different versions of Quickbooks on the same computer?
Can you have two differnet versions on QuickBooks on the same computer? Wife does volunteer work for two different non-profit organizations. One uses QuickBooks Pro 2008 the other uses QuickBooks 2009 Accounting. She would like to do some of the work at home.

Best answer:

Answer by jathieme
Yes. Store the data files in two different folders. The only thing to be careful of is to make sure the 2008 file doesn’t get opened to the 2009 program – this will upgrade 2008 and she won’t be able to downgrade. As long as the data files are in two different folders it shouldn’t be a problem.

What do you think? Answer below!

quickbooks?

Tue, 28 Dec 2010 18:42:59 +0000

Question by t(-_-)y: quickbooks?
does quickbooks have Auction Tools in them?

Best answer:

Answer by SWH
Hmmmm… I don’t know. Let me check the Quicken website and I’ll get back to you on that.
///

Know better? Leave your own answer in the comments!

MSU center offering QuickBooks workshop

Tue, 28 Dec 2010 18:42:58 +0000

MSU center offering QuickBooks workshop
The Small Business Development Center at Midwestern State University has scheduled a QuickBooks training workshop Jan. 12-13.
Read more on Wichita Falls Times Record News

Q&A: Quickbooks?

Tue, 28 Dec 2010 18:42:57 +0000

Question by mama01: Quickbooks?
Is it possible to have two open buisnesses for quickbooks? We run two seprate buisnesses and need two seprate buisnesses open.
Thanks for the yes but how do I do it?

Best answer:

Answer by Gerald S
YES.

Give your answer to this question below!

Get the Most Out of Your QuickBooks Accounting Software

Tue, 09 Mar 2010 12:48:16 +0000

The financial management and controls of businesses and not for profit organisations tend to come under the spotlight at times of economic difficulty.

When business is increasingly competitive and cashflow tight it is important to make sure you are making best use of your investment in your accounting system.

Many businesses view their accounting software as a tool for creating invoices and to provide information for the accountant. Little, if any use is made of the data on a day to day basis to assist with Financial Control and Financial Planning.

Driven by the changing business environment we are seeing an increasing number of requests for assistance in optimising the investment made in QuickBooks.

Request can include assistance in:

1. Developing New Reports

The reporting function in QuickBooks has always been a strength. The software provides 120+ standard reports available at the click of a button. New users of QuickBooks will often ask ‘which reports should I focus on?’

The Standard Profit & Loss Report, Standard Balance Sheet report, A/R (Debtor) summary report and A/R (Debtor) detail reports are often cited as a good start point.

QuickBooks can of course provide much more. The question should not be ‘which reports should I focus on’? But ‘I need to find a report that will tell me ….

…which customers have not ordered from me recently?

…who are my most profitable customers?

…how does my turnover this month/ quarter compare to the same month / quarter last year?

…how am I performing against budget?

…who is my best salesman?

…who have I invoiced this month?

I am sure you can think of a few more relevant to your business

2. Refining Existing Reports

A simple refinement of a standard report can provide valuable information to business owners.

The Profit and Loss standard report can be amended by selecting an option from the columns box (to the right of the date field) to transform the reports, Try selecting a date range of ‘This financial year’ and column ‘Monthly’ to view a Profit & Loss Report per month for your current year.

Too much detail? Perhaps a ‘Quarterly’ view would be better.

Other popular refined reports can let you view

Invoice in sequential numbers

Purchase Orders / Sales Orders with the outstanding balances detailed

3. Consolidating Systems to Improve Efficiency

QuickBooks is primarily an Accounting package and many businesses use other systems to perform non accounting tasks (and sometimes accounting tasks).

A review of system usage may lead to an increased use of QuickBooks functions and improve efficiency

Businesses who have previously produced an invoice in one system e.g. word may find it more efficient to generate invoices in QuickBooks (printed on letter headed paper or with a logo added).

QuickBooks can take customer data to create standard letters replacing a mail merge in word.

Data held in excel or access detailing customers by group / type may also be held in QuickBooks. Depending on the requirement for the data duplication could be removed with resulting operational efficiencies.

Whilst QuickBooks cannot provide all the functions of a true CRM (Customer Relationship Management) system the data held in your QuickBooks file can be extracted for non accounting usage. e.g. sending out marketing letter or producing address labels.

Summary

If you do not have the financial data to manage your business and to plan for the future it is likely that you are not making full use of your investment in QuickBooks.

Financial Management & Financial Planning are critical for business success (or even survival). It’s time to consider the untapped potential of your QuickBooks software, to extract the information you need and to improve efficiency in your data management.

Derek Rogers is a freelance writer who represents a number of UK businesses. For the very best in Accounting Software Advice and Quickbooks Courses he recommends Katara Ltd.

Enterprise Quickbooks 10.0 for your Growing Business

Mon, 08 Mar 2010 13:09:17 +0000

Many small businesses use Quickbooks to make their accounting easy. It is so effective and easy to use that it currently dominates the market for small businesses. The fact that it is straight forward and does not require extensive accounting knowledge has made it the first choice for the majority of small business owners.

If you have a small business that is growing, you can take it to the next level with Enterprise Quickbooks 10.0. This is a software platform that is predicated on the ideas that made Quickbooks such a success. It has all of the same functionality and more, while retaining its ease of use and flexibility. This is now the standard for medium size businesses.

If your small business is starting to outgrow Quickbooks, moving to these quickbooks is a seamless transition for your company. Intuit knows that you would not want any disruption in your business simply to move to another accounting program and like so many things that it does, it has made this easy as well. Once you have installed Enterprise Quickbooks 10.0, all you need to do is open your Quickbooks company file and it will automatically be converted. Everything is brought along including inventory lists, vendor lists, transactions and user permissions.

There are options in Enterprise Quickbooks 10.0 that you won’t find in regular Quickbooks. When you move up to this software, you’ll have the ability to use inventory management for multiple locations. Having more than one base of business is one of the challenges that many small firms have when they start to grow. This software has the ability to grow with you.

Once you have installed this, you will then have advanced user permission capabilities. It will also allow users to access the system from remote locations in real time. This functionality is important for any business that wants to grow, and it takes the worry out of doing business from multiple locations.

If your small business has been using Quickbooks in the past, there will be little training involved in order to move to Enterprise Quickbooks 10.0. This is part of the seamless transition that is offered, and it helps to reduce costs. Having to train yourself and your employees on a new software system simply does not offer any profit. This problem is eliminated with a switch from Quickbooks to Enterprise Quickbooks 10.0.

If you have done any comparative shopping, you’ll know that it is very expensive to move to a different kind of software in order to do your accounting, inventory management and employee tracking. There is the cost of licenses, the almost inevitable problems that will arise from data conversion and the training that is involved when new software is used. You can save yourself all of these headaches by simply making the switch to Enterprise Quickbooks 10.0. Many small businesses have already made the transition from Quickbooks so that they do not have any disruption to their business as they are growing and moving up the ladder.

Enterprise Quickbooks 10.0 can be more than a useful tool for accounting when it comes to running your business.

Reasons To Switch Over To The Quickbooks Enterprise 10.0

Sun, 07 Mar 2010 13:07:22 +0000

For several years now, the Quickbooks accounting solution has been the most successful accounting solution in the market. Through it, businesses have enjoyed several advantages that have made their accounting department more efficient and able to function better for the benefit of the company. Things have even become better with the Quickbooks Enterprise 10.0.The Enterprise software is basically the same package that you have enjoyed with the old versions of the program. Of course, there are improvements. The Enterprise solution have put in some add-ons to the Quickbooks program to further enhance its capabilities and the advantages that it can give the business. In short, it is the same old Quickbooks program with the enhancements that Enterprise has afforded it. Easy to UseThe user-friendliness that the basic Quickbooks builds are known for still exists with the Enterprise version. With this ease of use and the added features of the Quickbooks Enterprise 10.0 will be only one of the things that you love about the Enterprise Quickbooks, however.Seamless TransitionBecause they are more or less the same software suite, the transition to the Enterprise Quickbooks will no longer be a hurdle. There will be minimal training involved, allowing your company to proceed as usual even with the new software that you have installed in your accountants’ workstations. Your company cannot afford to spend a lot of money and time in training as this does not translate to profits. With Enterprise Quickbooks, however, you get to convert to the new software and go on like nothing has happened.Support for Multiple Users and Multiple CurrenciesThe Enterprise Quickbooks 10.0 can now accommodate up to 30 users, all of which have their own customized configurations to make the software easier to use for them. The more users who use the software, the more fluid the accounting process would be for your department. This would eliminate backlogs and take the burden off your accountants’ shoulders. Not only that, the Quickbooks Enterprise 10.0 is able to support transactions in different currencies. If your company or store has transactions with customers worldwide, you’d be pleased to know that with the Quickbooks Enterprise 10.0 it is easier to record transactions and do business with international costumers. International Payment ServiceFurther complementing its support for multiple currencies is the international payment service that the software offers. With this international payment service, transactions with international customers are smoothened and very easy to do. Statement WriterThe statement writer, originally from Intuit, has been reengineered by Enterprise and further improved. The Enterprise Quickbooks 10.0 will allow you link and produce Excel versions of your Quickbooks files as well as create PDF and Microsoft Word statements with ease. Easy Referencing of ReportsWith the amount of reports your accounting department generates everyday, it will be understandably difficult to make references to individual books without having to sift through a lot of information. With Enterprise Quickbooks 10.0, however, you can tag a report that you frequently use by “favoriting” it.

Every businessman should have a solution like the Enterprise Quickbook 10.0 for both POS and accounting, for these programs can improve greatly the functions and capabilities of any sales-driven company. Come visit us and find out about these products.

Misconceptions Regarding Quickbooks Enterprise Solutions and Point of Sale

Sat, 06 Mar 2010 13:43:56 +0000

There are still many myths regarding Quickbooks Enterprise Solutions and Point of Sale, despite the fact that over thousands and thousands of companies have switched from other supposedly more complex software to these business management programs by Intuit. As with most misconceptions and myths, they are somewhat rooted to the truth. However, when you look at them closely, they reveal whether they diverged from the real and took a truth to what isn’t. Needless to say, businesses need to know these misconceptions concerning Quickbooks Enterprise Solutions and Quickbooks Point of Sale. After all, one needs to know truth, especially when choosing the perfect accounting and business management programs.

One of the biggest misconception regarding Quickbooks Enterprise Solutions and Point of Sale: they are only suitable for small and middle market businesses. The truth here is, the key features of these two software are specifically meant for these markets. However, this does not mean that their usefulness stops outside the small and middle market realm.

Quickbooks Enterprise Solutions, for one, is advised to be used for companies with 20 to 500 employees, for one, making it suitable for mid-sized businesses. And it is also true that Quickbooks Point of Sale up to 20 stores in a single office (through a consolidated multi-store data system). This is where the idea that these Quickbooks software can only be used for these market stemmed. However, these do not mean that the functions of these programs are limited; they aren’t. Quickbooks Enterprise Solutions can do several functions beyond its core accounting features. And Quickbooks Point of Sale is more than just a technologically advanced cash register since it also stores information on vendors and inventory, among others.

It also isn’t true that Quickbooks Enterprise Solutions is not flexible. In fact, the truth is quite the opposite. This flexibility stems from the fact that it offers more features beyond the usual from an accounting program. For instance, it offers more than 100 report templates—allowing one to create any of these reports with just a simple click of a button (provide the necessary information are provider for, obviously). As for Quickbooks Point of Sale, it was already established that it is not just a simple Point of Sales program since it offers a lot more—far more than any could ever expect from it.

Lastly: the myth regarding the price. Quickbooks Enterprise Solutions and Quickbooks Point of Sale definitely aren’t cheap change. They cost a considerable amount of money. But, of course, this is expected. However, what matters is the fact that these programs cost far less compared to the other similar software available in the market. The most basic package for the Quickbooks Enterprise Solutions costs less than 3,000 dollars. This includes the license for five simultaneous users. Other programs cannot even match that kind of price and service, mainly because they are very expensive.

The bottom line here is, Quickbooks Enterprise Solutions and Quickbooks Point of Sale offers unbelievable service and value for a very competitive price.

Quickbooks can help your business grow. Check out all the available Quickbooks products to how it can improve how you run your business.

Why Choose The Quickbooks Enterprise Solutions 10.0

Fri, 05 Mar 2010 13:00:54 +0000

Let us say you have been implementing the excellent Quickbooks software solution for your accounting needs. You are very much satisfied; for good reason. Quickbooks did not dominate the market it has set its sights on if it has not been performing satisfactorily. There is a reason why a lot of firms are preferring the Quickbooks solutions for their companies and that is because it gives what it promises to do. It totally delivers.If you loved Quickbooks, then you will certainly love the new Quickbooks Enterprise Solutions 10.0. This is a build based on the original Quickbooks solution from Intuit. Same old Quickbooks, but with more features to make your accounting department operate a lot better than before. With a lot of money at stake, you’d ask, “why should I switch over to the Enterprise Quickbooks 10.0?”No Need to Train and Retrain AccountantsMost entrepreneurs are hesitant to invest in new software simply because it is very expensive. We’re not talking about the cost of the software alone, but also in the costs involved in training your accounting crew to get used to the new software. However, the Quickbooks Enterprise Solutions 10.0 does not require you to implement further training if you have been using the Quickbooks solution for some years now. The new version is simply similar to the old Quickbooks, but with a few new perks for the company. This means that you change to the Enterprise Quickbooks, and have your accountants function normally in at least a day. You don’t have to spend any time or cash for training; it would just be like adding a program unto your workstations and walk away without a thought. All a firm needs is profit and you cannot risk to lose that due to expenses in training, and that is what the Enterprise Quickbooks can offer you.Support for International TransactionsNowadays, no matter how small or big a business may be, chances are it is global. That is because of the Internet: the Web has allowed small businesses to operate on a global scale thanks to e-commerce. These enterprises need an accounting solution that will allow them to operate seamlessly even when transacting with international customers.Quickbooks Enterprise Solutions 10.0 does exactly that. It has support for international currencies, so you can transact and keep records in different currencies with ease. When you need to, you can generate a single report in a chosen currency: it will automatically convert the other currencies when consolidating the report. The solution also features an international payment service as well to further enhance your capability of making global transactions.With Enterprise Quickbooks 10.0, you will have the means to turn your company or business into a smoothly running and efficiently. The key to succeeding is efficiency, as an efficient business is easy to manage and to steer towards the right direction. With Quickbooks Enterprise 10.0, you have that tool with which you can aim for success and make it big in today’s competitive world.

Every businessman should have a solution like the Quickbooks Enterprise Solutions 10.0 for both POS and accounting, for these programs can improve greatly the functions and capabilities of any sales-driven company. Come visit us and find out about these products.

History and Development of QuickBooks Enterprise

Thu, 04 Mar 2010 12:47:53 +0000

Every good thing has to start somewhere, and even QuickBooks Enterprise, the number one financial management software for mid-sized companies, originates from humble beginnings. As an introduction, QuickBooks Enterprise is a business software designed to automate and streamline various business processes to make things easier and work faster within a company. But how did it get to be the number one of its kind? It all begins with Intuit The humble beginnings of the QuickBooks Enterprise Solutions as well as other popular QuickBooks products such as QuickBooks Point of Sale can be traced to the history of Intuit. Intuit is the company that created and developed the QuickBooks Enterprise financial management software. The company was founded back in 1983 by partners Tom Proulx and Scott Cook. Intuit started out in Mountain View, California. Its first product was Quicken, a financial management software targeted to individual users. After the success of the product, the company thought to extend the same benefit to business owners and managers like you. That was when QuickBooks was created, and soon, other business solutions followed such as the QuickBooks Point of Sale. These products touched not only on accounting matters but also streamlined the entire structure of the business. Now, the QuickBooks Enterprise Solutions package has played a key role in the success and growth of several mid-sized businesses. When QuickBooks Enterprise was introduced Upon the introduction of QuickBooks Enterprise, it was immediately greeted with a warm welcome especially from business owners who do not have formal training in in-depth accounting. The QuickBooks Enterprise Solutions took that responsibility off their shoulders. It did not take long for the system to claim up to 80% of its target market, focusing mostly on small businesses. To this day, the same dominance can still be attributed to the software, only this time, it has moved to the mid-sized businesses. QuickBooks Enterprise: Further developments The rise to fame of QuickBooks was not without stumbles. Professional accountants, unlike the business owners and managers, critiqued the system for deviating from traditional accounting purposes. In order to develop further, Intuit used these critiques to turn the product around. Intuit responded to the accountantsâ feedback by using them to improve the QuickBooks products. Thus, several other accounting features were added. Some of these were audit trail capabilities, double-entry accounting, industry-specific reports, and several other great features, most of which were added in the period between 2000 and 2003. During this time, a basic and a pro version of Enterprise QuickBooks were released to cater to varying levels of needs. Now, however, several specialized versions are on the market, responding to even more needs. There are versions designed specifically for:

Where didQuickBooks Enterprise begin? Follow the history and development of Enterprise QuickBooks products here.